social media policy
Social Media Policy
Stormfront Studio
Policy Review Date: 11/5/26
Next Review Due: 11/5/26
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1. Purpose of This Policy
Stormfront Studio recognises the importance of social media as a tool for communication, promotion and community engagement.
This policy is designed to:
* Protect athletes, families, staff and volunteers
* Promote safe and respectful online behaviour
* Safeguard children and vulnerable individuals
* Maintain the reputation and professionalism of Stormfront Studio
This policy applies to all:
* Coaches
* Staff
* Volunteers
* Athletes
* Parents/guardians
* Contractors and representatives of Stormfront Studio
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2. Acceptable Use of Social Media
Social media includes, but is not limited to:
* TikTok
* Snapchat
* YouTube
* X/Twitter
* Discord
* Websites and blogs
Stormfront Studio encourages positive and respectful use of social media.
Users should:
* Communicate respectfully
* Represent the studio positively
* Protect personal and safeguarding information
* Follow appropriate online conduct
* Respect privacy and confidentiality
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3. Professional Boundaries
Coaches, staff and volunteers must maintain professional boundaries at all times.
Staff must not:
* Engage in inappropriate private messaging with athletes
* Share personal or inappropriate content with athletes
* Form inappropriate online relationships
* Use social media to intimidate, harass or bully
* Share confidential studio information
Communication with athletes should:
* Include parents/guardians where appropriate
* Remain professional and relevant
* Be conducted through approved channels where possible
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4. Photography & Video Content
Stormfront Studio may use photographs and videos for:
* Marketing
* Social media promotion
* Competition highlights
* Studio updates
The studio will:
* Obtain appropriate consent where required
* Avoid sharing inappropriate or unsafe content
* Avoid identifying children with full names publicly
* Remove content if requested where appropriate
Parents and spectators are expected to:
* Respect the privacy of other athletes
* Avoid posting content that may place children at risk
* Not post content intended to embarrass, shame or target others
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5. WhatsApp & Group Chats
Group chats should:
* Remain respectful and relevant
* Be used for studio-related communication only
* Avoid gossip, bullying or inappropriate discussions
Stormfront Studio reserves the right to remove individuals from communication groups if behaviour is inappropriate.
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6. Cyberbullying & Inappropriate Conduct
Stormfront Studio has zero tolerance for:
* Cyberbullying
* Harassment
* Hate speech
* Discrimination
* Threatening behaviour
* Public shaming
* Malicious rumours or gossip
Any online behaviour that negatively impacts:
* Athletes
* Families
* Staff
* The reputation of Stormfront Studio
may result in:
* Warnings
* Removal from teams or activities
* Suspension
* Permanent dismissal
* Referral to external authorities where necessary
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7. Confidentiality & Privacy
Members must not share:
* Confidential studio information
* Personal details of athletes or families
* Safeguarding concerns
* Internal disputes or disciplinary matters
Any safeguarding concern identified online must be reported immediately to the Designated Safeguarding Officer.
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8. Personal Accounts
Individuals remain personally responsible for content shared on their own social media accounts.
Even outside of studio activities, members should avoid:
* Behaviour that may damage the reputation of Stormfront Studio
* Offensive or discriminatory content
* Inappropriate discussions involving athletes or staff
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9. Reporting Concerns
Any concerns regarding social media use should be reported to:
Eve Morgan
Safeguarding Officer
Stormfront Studio
Reports will be handled seriously, fairly and confidentially.
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10. Breaches of This Policy
Breaches of this policy may result in:
* Informal or formal warnings
* Removal from activities or teams
* Suspension of membership
* Termination of employment or volunteering roles
* Referral to safeguarding authorities or police where appropriate
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11. Policy Agreement
By participating in Stormfront Studio activities, all members, parents, staff and volunteers agree to follow this Social Media Policy.
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12. Contact Information
Stormfront Studio
Safeguarding Officer: Eve Morgan
admin@stormfront-studio.com